> ## Documentation Index
> Fetch the complete documentation index at: https://sims-bae272dd.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Scan Submissions

> The weekly file: how it is built, checked and sent.

**Rebates & Compliance → Scan Submissions** generates, validates and transmits
your weekly scan data files.

The history table shows Manufacturer, Week Range, Line Items, Cartons,
**Est. Rebate**, Status and actions to **View** or **Download** the file.

## How the weekly run works

It happens on its own, once a week, after the week closes.

**1. The week is resolved**

The week that just closed, per your configured cut-off day.

**2. Sales are gathered**

Every sale of the products mapped to that manufacturer.

**3. The file is built and validated**

In the manufacturer's own format.

**4. It is sent — if it passed**

Only when automatic submission is on **and** validation passed.

> [!WARNING]
>
> A file that fails validation is deliberately **not** sent. It waits for a
> person, because a rejected submission can cost the whole week's rebate. Check
> for failed submissions weekly.

Each store's setup is independent, so one bad configuration cannot stop the rest
of your estate filing. If the connection to the manufacturer is down, the run
retries on its own before giving up.

## Run one by hand

Pick the manufacturer and generate. Use this after fixing a validation failure,
or after adding mappings you had missed.

## Statuses

| Status | Meaning |
| - | - |
| `PENDING` | Queued |
| `VALIDATING` | Being checked |
| `GENERATED` | Built, not yet sent |
| `SUBMITTED` | Sent |
| `ACCEPTED` | The manufacturer took it |
| `FAILED` | Could not be built or sent |
| `REJECTED` | Sent, and refused |

`FAILED` and `REJECTED` both need you. Everything else is progress.

## Manufacturer setup

**Rebates & Compliance → Tobacco Rebates → Settings** holds a card per program
(for example Altria AGDC and RJR Reynolds Rewards) with your account number,
program tier and the filing credentials — host, username, password, remote path
and port — plus whether automatic submission is on and which day the week cuts
off.

> [!NOTE]
>
> Your account number comes from the manufacturer, and the filing credentials
> from their clearinghouse. If submissions are being rejected rather than
> failing, the file is arriving and the account details are the first thing to
> check.


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